Sealed proposals will be received at the Thomas County Board of Commissioners Office, located at 110 N. Crawford Street, Thomasville, Georgia until 5:00 p.m. on June 13, 2011  for the following project: Thomas County Historical Courthouse Renovation – HVAC RFP #TCHC-2011-22-0100-12 (Provide and Install HVAC Systems in accordance with the Project Manual Plans and Specifications).

Proposal forms, plans, and specifications are on file at or may be obtained for a $485.00 per set non-refundable fee with two working days’ notice at the Thomas County Historical Courthouse Construction Trailer, 104 W. Jefferson Street, Thomasville, GA.  An electronic copy of the plans and specifications on a CD may be obtained for a $150 per CD non-refundable fee.  The offeror will be required to sign a certification statement at purchase of the CD that the electronic copy of the plans and specifications on the CD is copyrighted material for use by the offeror only on the Thomas County Historical Courthouse Renovation Project, and that it will be used to generate no more than one complete set of printed plans.  

Each proposal must be submitted in a sealed envelope addressed to M. Twink Monahan, Purchasing Agent at 110 N. Crawford Street, Thomasville, GA., and marked as follows:   Thomas County Historical Courthouse Renovation – HVAC RFP #TCHC-2011-22-0100-12 (Provide and Install HVAC Systems in accordance with the Project Manual Plans and Specifications).Proposals received after this time will not be considered.  Each sealed envelope containing a proposal must be plainly marked on the outside as “Proposal for Thomas County Historical Courthouse Renovation – HVAC RFP #TCHC-2011-22-0100-12 (Provide and Install HVAC Systems in accordance with the Project Manual Plans and Specifications) and should include the offeror’s name, address and license number, if applicable.  All proposals must be typewritten or handwritten in ink and contain all of the requested information.  Thomas County reserves the right to accept or reject all proposals or any proposal that is non-responsive or not responsible, to waive technicalities or informalities, and to issue change orders altering the original scope of work to address changes or unforeseen conditions necessary for the project completion.

All potential offerors must be pre-qualified.  The completed questionnaire with any relevant attachments must be completed and returned in a sealed envelope with project name, contractor name and “Qualification Packet” clearly labeled on the outside, no later than _5:00 pm on May 25, 2011 to: M. Twink Monahan, Thomas County Purchasing Agent, Thomas County Board of Commissioners Office, P.O. Box 920, 110 N. Crawford Street, Thomasville, GA, 31799, and marked as follows:  Please contact M. Twink Monahan in the Thomas County Board of Commissioners Office, located at 110 N. Crawford Street or by email at tcbcpur@rose.net for further information.

A mandatory pre-proposal conference is scheduled for 8:30 a.m. on _ May 19, 2011_ at the Thomas CountyJudicial Center, Grand Jury Room, 325 N. Madison Street, Thomasville, GA.