THOMAS COUNTY EMERGENCY SERVICES AGENCY
Board of Directors Meeting
1/06/03
3:00PM
Board Members Present: Bobby Brown, J. Elaine Mays
Ann McCrickard, Earl Williams, Roy Campbell
Staff: Julie Stripling, Secretary, Keith Allen, Board Attorney
County: Mike Stephenson, County Manager
City: Tom Berry, City Manager
Media: Mark Brannan, WPAX
Patti Dozier, Times Enterprise
Chairman Earl Williams called the meeting to order and opened with prayer.
Elaine Mays made the motion to approve the minutes from the 12/30/02 Board meeting. Bobby Brown seconded the motion. With all in favor, the motion carried.
Mike Stephenson stated that HIPPA forms have been sent to the County for all employees that are transferring from the ESA Health Plan to the County Health Plan.
After research it has been determined that the ESA Board will not maintain any COBRA obligation if the ESA Health Plan is terminated. After discussion, Elaine Mays made a motion to terminate the Thomas County Emergency Services Agency Health Plan effective 12-31-02. Bobby Brown seconded the motion. With no opposition, the motion carried. A letter of notification will be sent to any affected previous employees.
Tom Berry stated that it would benefit the Board to send formal requests to the City and County requesting that any previous ESA employees currently on City or County retirement plans be allowed to continue any benefits that need to be continued (ex: health insurance). Roy Campbell made a motion for the ESA Board to send letters to the City of Thomasville and the Thomas County Board of Commissioners requesting continuation of benefits for any ESA employee that is currently on the City or County retirement plan. Ann McCrickard seconded the motion. All were in favor. The motion passed.
Mr. Stephenson presented a letter from Twink Monahan, County Clerk stating the legal paperwork that needs to be sent to CBIZ, the manager of ESA’s Pension Plan, has not been received. No distributions can be made until this is done. Roy Campbell made a motion to terminate the Emergency Services Agency 401A Pension Plan. Elaine Mays seconded the motion. All were in favor. The motion carried.
Mr. Stephenson also presented correspondence from ACCG concerning General Liability and Public Officials Liability coverage. After reviewing the options and costs Elaine Mays made a motion to continue general, property, and public officials liability coverage through September 1, 2003 with ACCG for $22,334.00. Roy Campbell seconded the motion. With no opposition the motion carried.
Roy Campbell said that he and Elaine Mays had a meeting with Ervin Brock and John Edwards with ABC Bancorp concerning repayment of the Line of Credit debt. Bank of Thomas County wants at least a $100,000.00 plus interest payment every four months.
Mr. Campbell and Mrs. Mays will contact the Bank after meeting with their respective Boards.
ESA has an invoice from the City of Thomasville for Self-Insurance for November and December 2002 in the amount of $153, 167.75. All Board members were in agreement to pay this. Elaine Mays and Roy Campbell will make decisions on behalf of the Board about payment of invoices received in the ESA office.
A Contractor’s Pay request was sent by SP Design Group that consists of a $59,310.00 Contractor’s request and a $767.00 Architect’s requisition for a total of $60,077.00. Roy Campbell made a motion that pending Lyndall Knight’s clearance for the work completed that we pay $59,310.00 to Vista Construction and $767.00 to SP Design Group from the SPLOST fund. Bobby Brown seconded the motion. All were in favor. The motion passed.
Elaine Mays made a motion to close the meeting to discuss personnel matters and consult with legal counsel about pending litigation. Roy Campbell seconded the motion. The meeting closed.
After re-opening, the meeting adjourned.