City Hall Conference Room

Board Members Present: Bobby Brown, J. Elaine Mays

Ann McCrickard, Earl Williams, Roy Campbell

Staff: Chris Jones, VF Liaison, Julie Stripling, Secretary, Keith Allen, Board Attorney

Chairman Earl Williams called the meeting to order and opened with prayer.

APPROVAL OF MINUTES

Elaine Mays made the motion to approve the minutes from the 8/22, 9/3, 9/9,& 10/08/02 Board meetings. Roy Campbell seconded the motion. With all in favor, the motion carried.

Volunteer Fire Liaison Chris Jones requested reimbursement to the Volunteer Fire Departments for the sales of the E911 addressing signs. Roy Campbell made a motion to reimburse the individual Volunteer Departments for the addressing signs they sold with the total reimbursements to be $510.00. Elaine Mays seconded the motion. All were in favor. The motion carried.

Jeff Patterson with Network Technology Systems notified the Board that the contract for FIREHOUSE software and support has expired. He also stated that the three software licenses should be upgraded to four because of Coolidge. ESA should be responsible for four months of 2002 (September-December) and then the City and County will be responsible for splitting the 2003 portion of the renewal. The file server belongs to the County.

Elaine Mays reported on accounts payable. One of the invoices is for the final payment of the balance due for the renovations and new construction at Fire Station #1. After discussion, it was decided that County Manager Mike Stephenson would speak with County Building Maintenance Superintendent Lyndall Knight and have him go over the punch list with the Contractor.

EXECUTIVE SESSION

Bobby Brown made a motion to close the meeting to discuss personnel matters and to consult with legal counsel pertaining to pending or potential litigation.

MEETING RE-OPENED

Bobby Brown made a motion to approach Bernard Lanigan to negotiate with Bank of Thomas County and Thomasville National Bank on the re-payment of the ESA debt; provided that he has no conflict. Roy Campbell seconded the motion. With all in favor the motion passed. Roy Campbell and Elaine Mays will negotiate to find someone else in the event Mr. Lanigan is unable to.

Roy Campbell made a motion to change the existing ESA COBRA rates to full reimbursement plus 2% effective January 1, 2003. Ann McCrickard seconded the motion. All were in favor. The motion carried.

Elaine Mays made a motion to terminate all ESA employees effective at 11:59pm December 31, 2002. Ann McCrickard seconded the motion. The motion passed unanimously.

Bobby Brown made a motion to grant paid leave through the termination date of 12/31/02 to all full time ESA employees who will not be employed by the City or County on January 1, 2003. These employees are: Ray Edmondson, Mark Genter, Richard Izzo, Chris Jennings, Jason Mustain, Brent Rogers, Whit Sealy, Randy Whiddon, and Larry Griffin. Ann McCrickard seconded the motion. With all in favor the motion passed.

The meeting adjourned.