THOMAS COUNTY EMERGENCY SERVICES AGENCY
Board of Directors Meeting
7/23/02
9:00AM
Board Members Present: Bobby Brown, Elaine Mays,
Ann McCrickard, Earl Williams
Roy Campbell was included by Conference Call
Staff: Commander Derrick Ogletrtee, Chief Ann Powell, VF Coordinator James Hart,
Julie Stripling, Secretary, Keith Allen, Board Attorney
Chairman Earl Williams called the meeting to order and opened with prayer.
Bobby Brown made the motion to approve the minutes from the 6/27/02 Board meeting. Ann McCrickard seconded the motion. With all in favor, the motion carried.
EXECUTIVE DIRECTOR
Executive Director Jack Smith presented a request from EMS for write-offs. Elaine Mays made a motion to write off $48,911.09 for May and June 2002 for delinquent accounts. Ann McCrickard seconded the motion. With all in favor, the motion carried.
Accounts Receivable for EMS are up considerably. Medicaid and Medicare are restructuring how they reimburse and rates have changed; as a result reimbursement has slowed.
Mr. Smith informed the Board that the year-end audit is in progress.
Bids were opened for the Line of Credit:
Commercial Bank 3.23% with a fixed rate of 3.5%
Thomasville National Bank 3.20% with a fixed rate of 3.20%
SunTrust No bid
Thomas County Federal No bid
Bank of Thomas County No bid
Mr. Smith recommended acceptance of the low bid from Thomasville National Bank.
Elaine Mays made a motion to accept the low bid for the 1.2 million dollars Line of Credit from Thomasville National Bank at the rate of 3.20%. Ann McCrickard seconded the motion. After discussion, Elaine Mays amended her original motion to increase the total Line of Credit to 1.5 million. Ann McCrickard seconded the amended motion. Roy Campbell voted in favor by phone to make the vote unanimous. The motion passed.
Mr. Smith requested for the Board to ratify the purchases discussed in the Workshop. These include Equipment for Volunteers: turnouts-$10,140.00, pagers-$4,000.00,
5VHF radios-$2000.00; Equipment for EMS: 6- 800 megahertz radios- $7,200.00, and
Computer Software- $15,047.00. Bobby Brown made a motion to approve the purchases discussed totaling $38,387.00. Elaine Mays seconded the motion. All were in favor, the motion carried.
Mr. Smith stated that a new subdivision is being constructed at Remington & Clanton. There is some discrepancy in the street naming in that two are similar to existing streets. Ann Powell stated that there is no known written policy in place that addresses the issue of similarity. Elaine Mays stated that it is the desire of the Thomas County Board of Commissioners that everything be handled and considered by the ESA and then the ESA Board make the recommendation to the Board of Commissioners for their decision. Mr. Smith agreed and said it would be handled as such in the future.
Chief Ann Powell reported 8,889 calls to date. Call volume for June was down. Chief Powell is currently working with the State on a plan and is obtaining Mutual Aid agreements from the Municipalities. There has been some scheduling and staffing problems but they are being dealt with. If scheduling allows, three people will be attending the TAC Conference.
Commander Derrick Ogletree reported 2,076 calls to date for 2002 with 289 for the month of July through 7/21/02. July 1st began the new training year for state licenses.
Volunteer Fire Coordinator James Hart stated that he has some concerns about Volunteer Fire and there has been a lot of growth in the Volunteer Fire Division. Executive Director Smith recognized Michael Greene from the Barwick Volunteer Fire Department.
With no further business to discuss, Elaine Mays made the motion to adjourn. Bobby Brown seconded the motion. The meeting adjourned.