City Hall Conference Room

Board Members Present: Ervin Brock, Bobby Brown, Roy Campbell,

Ricky Smith, Earl Williams

Executive Director: Jack Smith

Staff: Deputy Chief Griffin, Capt. Tim Coram, Capt. Derrick Ogletree, Capt. Debbie

Carver, Chief Ann Powell, Chris Jones, Tommy Layton, Julie Stripling, Secretary,

Keith Allen, Board Attorney

News Media: Mark Brannan, WPAX

Guests: Commissioners Mary Jo Beverly, Josh Herring, Elaine Mays

Vice Chairman Earl Williams called the meeting to order and opened with prayer.

APPROVAL OF MINUTES

Roy Campbell made a motion to approve the minutes from the 9/20/01 Board meeting. Ervin Brock seconded the motion. With all in favor, the motion carried.

EXECUTIVE DIRECTOR

Mr. Smith presented a request from EMS for write offs. Ervin Brock made a motion to write off $6,840.01 for delinquent accounts. Bobby Brown seconded the motion. With no opposition, the motion passed.

Mapping is now completed. The new programs have been installed and are currently in use at E911. The approach was very thorough and the end result very efficient and accurate.

The statement of sources & uses of funds for the SPLOST was reviewed. It reflects a cash balance of $726,740.60 as of September 30, 2001. The TCESA financial statement for September showed that we are at 77% of the budget.

Executive Director Smith reported that the site work has been done and the well has been installed at the Coolidge Fire Station. The Boston Fire Station plans are being prepared and will be ready to submit for bids soon.

Mr. Smith stated that there has been extensive education and training in Bio-chemical terrorism since September 11. All area agencies have been working together and have established and distributed Protocols.

DEPARTMENT REPORTS

EMS

Captain Tim Coram reported 4051 calls to date as of 10/23/01. September was a very active month. With the holidays approaching, Capt. Coram stated their busiest time of year is ahead of them. EMS is meeting with Archbold on a weekly basis concerning their protocols.

E911

Chief Ann Powell reported 90,354 call volume to date. Chief Powell has attended a NENA conference and gained valuable insight on Phase I & Phase II wireless. Topics included effectiveness, efficiency, and surcharges, etc. Reverse 911 is being studied also.

In the future we will need to address a GCIC router and IP Address. As of 1/2003 we will no longer have land line support. The approximate cost of this is $3979.69.

A mobile office has been established in the event that evacuation becomes necessary or a disaster dictates.

FIRE

Deputy Chief Griffin voiced concerns about proper protocols for bio-chemical threats but stated that all agencies are working together to establish correct procedures.

Chief Griffin requested additional personnel in order to prepare for the new stations to be manned. Training must take place before personnel is sent to these stations.

SPECIAL PROJECTS

Director Tommy Layton noted that he is in the process of obtaining resource lists and contracts necessary in the event of emergencies.

VFD

Volunteer Fire Liaison Chris Jones reported that service testing pumps and hose on the Volunteer Fire trucks is being conducted. The residents of the New Hope area have been notified that the station is inactive. Volunteers are needed in order to get the Certificate of Compliance from ISO.

OTHER BUSINESS

Thomas County Commissioner Josh Herring addressed the Board and stated that the County has not been procrastinating on submitting a bid for the Boston Fire Station. They are unable to submit a bid because they cannot build the station as the architect described (ex: certified electrician). Executive Director Smith suggested a meeting between County representatives, TCESA Board members, and the architect to review specs.

With no further business, Earl Williams made a motion to adjourn. Roy Campbell seconded the motion. The meeting adjourned.