Municipal Building Conference Room

Board Members Present: Chairman Earl Williams, Ervin Brock, Roy Campbell,

Josh Herring, Ricky Smith

Executive Director: Jack Smith

Staff: Tommy Layton, E911 Director; Fire Chief Joe Cole, EMS Shift Captains Tim Coram, Derrick Ogletree, & Debbie Carver, Volunteer Fire Liaison Chris Jones, Julie Stripling, Secretary

TCESA Attorney: Keith Allen

News Media: Mark Brannan, WPAX

Board Chairman Earl Williams called the meeting to order and opened the Board of Director’s meeting with prayer.

APPROVAL OF MINUTES

Roy Campbell made a motion to approve the minutes from the September 21st, 2000 Board meeting. The motion was seconded by Ricky Smith. With all in favor, the minutes were approved.

ELECTION OF CHAIRMAN

Roy Campbell made a motion to elect Josh Herring for Board Chairman for the next quarter. Ervin Brock seconded the motion. The motion passed unanimously.

DEPARTMENT REPORTS

VOLUNTEER FIRE

Chris Jones reported that there would be an inspection of the Dillon station on November 1^st and after, the station should be back in service. There are 7 volunteers ready to be activated at this station. The next First Responder course starts November 2^nd. The number of Volunteer Fire calls is down; therefore, repairs on trucks are down.

EMS

Shift Captain Debbie Carver reported that EMS is entering its busy season and call volume is expected to increase due to the upcoming holiday season. The total of EMS calls to date is 3957. New developments in treatments, medical protocols, procedures, and drugs are being implemented. A letter from Ryder MLS was presented relaying concerns about the mechanical condition of unit M4. The Board agreed to look at it further and discuss at a later date.

FIRE

Chief Joe Cole reported 1203 calls for the year 2000 through 9/30. The Department is presently conducting pump tests on the Volunteer Fire apparatus. This will become an annual routine. Rescue One is now in service. The surplus vehicles in the City auction brought $6350.00. Applicants for the five openings will have final interviews on October 30^th, 2000.

E911

Tommy Layton reported total calls responded to be 91,507 with actual individual calls at 87,580. There have been some equipment problems with old wires and breakage but that is being taken care of .

EXECUTIVE DIRECTOR

In looking at the Real Estate on Remington Avenue, Jack Smith offered that there is sufficient high ground and acreage to build on the Fire Station #3and EMS property.

Executive Director Smith asked the Board to sign letters to the City of Thomasville and Thomas County Board of Commissioners requesting transfer of their percentages of ownership in these properties. The letters were signed by all board members and will be delivered to the appropriate offices.

Funds remain in the Fire Districts 1 & 2 , Fire District 3, and Enhanced 911 Funds at County. The Board signed invoices requesting the transfer of these funds to the TCESB.

The invoices requested:

Fire Districts 1 & 2 $25,807.06

Fire District 3 $137,492.82

Enhanced 911 $14,507.02

E.D. Smith presented a proposed write-off of EMS accounts totaling $7,815.96 that have had no activity in the last 18 months. Ervin Brock made the motion to write- off the EMS accounts in the amount of $7,815.96. Roy Campbell seconded the motion. With all in favor, the motion passed.

A resolution has been drafted by Board Attorney Keith Allen that TCESB has approved the coverage of all personnel of its Volunteer Fire Departments and First Responders under the Association of County Commissioners of Georgia Workers Compensation fund. Ricky Smith made a motion to accept the resolution (see attachment) as stated.

The motion was seconded by Roy Campbell. With all in favor, the motion carried.

PRESENTATION- SP DESIGN GROUP

Architect Larry Pope presented the first drawings for an expansion of the current Thomasville City Hall Municipal building to accommodate the Fire Department and a new E911 call-center. This would provide office space for Fire Administration, living quarters for Firefighters, bays for Fire trucks, and Administrative offices and dispatch

for E911. The Board indicated that the initial proposal looked good but some possible changes are necessary and further review and discussion is needed before any final decisions are made. The cost of the proposed renovation would cost $1,278.958.00.

Roy Campbell said that he would also like for the Board to proceed forward with the plans for stations in Boston and Coolidge.

With no further business, Earl Williams made a motion to adjourn. Ervin Brock seconded the motion. The meeting adjourned.