EMERGENCY SERVICES BOARD
Called Meeting
Thursday, November 12, 1998
4:00 PM
City Hall Conference Room
Board Members Present: Chairman Tim Sherrod, Roy Campbell, Josh Herring, and Earl Williams.
Staff Present: Bruce Woods Executive Director, Scerrell Suber EMS Director, Tommy Layton E 911 Director, Joe Cole Captain, Kimberly Riddle Administrative Assistant
From the City of Thomasville: Tom Berry City Manager and Will Sanders City Attorney.
From the news media: Mark Brannan
Chairman Sherrod called the meeting to order.
The first order of business was the 1999 Proposed Budget for the Thomas County Emergency Services Department.
Bruce Woods, Executive Director, started the meeting by discussing the priorities of the new department. Mr. Woods stated the following goals:
· Instill and establish a commitment to providing quality innovative services through the use of empowered employees.
· Improve current operations through no additional costs.
· Desire to expand services to Fire District #3.
· Development of a salary plan that will be funded in the year 2000.
· Paramount capital purchases.
· Committed to supporting the (13) volunteer fire departments by facilitating needs and establishment of a formal volunteer training program.
Chairman Sherrod spoke in reference to the Revenue amount shown in the budget packet distributed. The considerable difference in the amount of revenue stems from the purchase of the automobile tags. At this time last year, all car tags were paid in full. The county has currently changed to the system of monthly payment of auto tags according to the birth date of the auto owner. Therefore, not all funds are in at this time. Chairman Sherrod stated that $2,650,000 would be collected from the current millage rate.
Members and staff proceeded to review the budget packet. Items discussed and agreed upon were as follows:
Income Detail:
· EMS Income – $700,000.
· 911 Income – $360,000.
· Emergency Management Sales Tax Transfer - $60,000.
· Charges for service - $9,600.
Total Revenue: $3,779,600.
After reviewing the projected income the Board of Directors began reviewing the specific operating budgets. The first division reviewed was Administrative Services. The proposed 1999 staff positions contained in the Division was approved and the Board completed the following modifications:
Administrative Services:
· M & R Vehicles - $40,000.
· M & R Radios - $30,000.
· M & R Equipment - $25,000.
· The existing vehicle lease will be deleted and transfer of capital will be $91,421.
· Contract Services have been reduced by $22,000 eliminating HR funds and reducing Information Services to $15,000.
Volunteer Services:
·
Fuel - $2,500.
·
District Fire Departments - $25,000.
During discussion of the EMS Division, Chairman Sherrod made a motion for an Executive Session, seconded by Roy Campbell. Present in Executive Session was elected officials and Executive Director. Personnel issues were discussed. Chairman Sherrod made a motion to reconvene the meeting, seconded by Josh Herring. Members and staff returned to the meeting.
EMS Division operating budget was reviewed with no further changes except for a new requested position.
Chairman Sherrod stated that at this time the proposed position of “Training Coordinator” for EMS would not be approved. The duties involved could be performed by a current fire department staff member. Chairman Sherrod stated that at the next meeting this position would further be discussed with Scerrell Suber, EMS Director.
Due to the time the Board discussed the need to adjourn. Before adjourning the Board discussed that at the next Board Meeting the budget process will continue. Scheduled for the next meeting will be review of the operating budget of the fire-rescue division, E 911, and capital budget. The Executive Director will report back to the Board at the next meeting regarding the new proposed position in EMS and more information regarding the scope of services that the City of Thomasville Informational Services Department will provide to Thomas County Emergency Services Department.
The next scheduled meeting to discuss the remainder of the proposed budget will be held on November 24, 1998 at 4:00 PM in the City Hall Conference Room
At this time, on motion of Chairman Sherrod and seconded by Roy Campbell, the meeting was adjourned.