THOMAS COUNTY EMERGENCY SERVICES BOARD

Board of Director’s Meeting

May 26, 1999

City Hall Conference Room

 

 

Board Members Present:                Chairman Herring, Mayor Campbell, Earl Williams and Jim Miller

 

Staff Present:       Bruce Woods, Kimberly Riddle, Tom Berry and Mike Stephenson

 

From the City:     Mark Barber and Donna Scott

 

From the County:               Sheriff Powell and Twink Monahan

 

News Media Present:        Lauara Cassells, Mark Brannan and Bob Haven

 

Guest Presentations:         Paul Roberts and Sam Hartline

 

Council Member Earl Williams opened the meeting with a word of prayer.

 

APPROVAL OF MAY 12, 1999 MINUTES:

 

The first agenda item was the approval of minutes from the May 12, 1999 meeting.  Mayor Campbell as presented seconded a motion made by Earl Williams to accept the minutes.  The minutes stand approved.

 

INTERACT CAD SOFTWARE CONTRACT:

 

At the last E-911 Subcommittee meeting, Juanita Davis from InterAct assured the members of the subcommittee that InterAct would interface with Visions software.  The Thomasville Police Department has agreed to stay with their current Visions software. Marvin Golden with the City of Thomasville’s Information Systems attended the last E-911 Subcommittee meeting and agreed that complete interfacing of the two software packages is possible.  Jim Miller stated that he felt before a contract was signed, an on-site visit to the InterAct facility in Asheville, North Carolina would be warranted.  Jim Miller made a motion to approve the purchase of InterAct software contingent upon the on-site visit.  Earl Williams seconded the motion.  The InterAct CAD Software will be purchased at the quoted price of $79,250.00. Bruce Woods mentioned the purchasing options to the board.  Mayor Campbell felt that financing the software would be the best option for the TCESB at the present time. 

 

PENSION SERVICES PRESENTATION:

 

Paul Roberts from Pension Services attended the meeting with updated material.  However, the presentation packets distributed to the TCESB board members did not reflect the percentages/changes requested at the May 12th meeting.  Jim Miller stated that the employees are awaiting this information and requested that Paul Roberts recalculate the figures and return with the correct percentage amounts as soon as possible.  Paul Roberts stated that he had the information and equipment to make the changes at the meeting.  Mayor Campbell stated that the updated information would be reviewed at the end of the agenda items.

 

 

 

 

 

HEALTH CARE INSURANCE:

 

Mark Barber, Finance Director and Donna Scott both from the City of Thomasville attended the meeting to discuss the health care options for the TCESB employees.  As a result of Milledge White’s consulting work, the TCESB has three options regarding health care. Mark Barber presented to the TCESB board the results of the city’s health care reinsure quotes and options available.  According to Mark Barber the health care insurance would be brought together with all three (City of Thomasville, Thomas County and Thomas County Emergency Services Board).  Mark Barber discussed the specifics of the proposed plans.  After the specifics of the proposed plans were discussed it was determined that the TCESB could fund the proposed premium but could not fund the reinsure pool.  Tom Berry stated that technically the city and county have funds directed in their reinsure pool that covers employees that would be transferred to the TCESB.    A main concern from Chairman Herring was the impact that the departure of (47) Thomas County employees would have on the county’s plan.  Jim Miller stated that the consolidation of the health care plan is a good idea that needs to be explored however, there is a great concern on how it would effect the Thomas County plan.  Chairman Herring stated that he wants the convenience for county employees coming into the TCESB to work with Twink Monahan regarding their claims.  Mark Barber suggested that Twink Monahan and Mike Stephenson contact the county’s reinsure insurance provider to determine if there is a negative fiscal impact to Thomas County.  Jim Miller stated that he was in favor of the proposed plan provided that it allowed current county employees the convenience of working with Twink Monahan, employees deductible amounts were honored and most importantly that it did not impact the county.  Mayor Campbell stated that the county should complete this research immediately.  Jim Miller made a motion to approve the establishment of a reinsure insurance plan for the TCESB with “Employees Reinsurance” contingent upon no negative fiscal impact to the county. Mayor Campbell seconded the motion.   Motion stands approved.  Mike Stephenson and Twink Monahan stated that they would call the county’s reinsurance provider late this week and immediately meet with Mark Barber with the results.

 

EXECUTIVE SESSION:

 

At this time the board members went into executive session on motion of Mayor Campbell and seconded by Earl Williams. 

 

At the conclusion of the Executive Session, all present were asked to return to the meeting.  At this time Bruce Woods, Executive Director announced his resignation with the TCESB.  Mr. Woods stated that due to many factors associated with his family members, he has taken a position in Texas to be closer to relatives and that the position was a great opportunity.  He stated that his time in Thomasville has been a good experience and that helping to be part of the newly consolidated department has been rewarding.  Chairman Herring and all board members wished Bruce Woods the best of luck on his move back to Texas.  Bruce Woods stated that his last day with the TCESB would be June 11, 1999. 

 

At this time, Chairman Herring and the board members answered questions for the media in reference to the resignation of Bruce Woods.  Chairman Herring informed the media that Tom Berry, City Manager and Mike Stephenson, County Manager will serve as interim directors for the TCESB until a new Executive Director could be recruited.  A target date for the new Executive Director has not been determined at this time. 

 

 

 

PENSION SERVICES (RECONVENE):

 

Paul Roberts returned to the meeting with the corrected percentage amounts.  Due to many factors associated with the county and city employee contributions, a definite plan could not be determined at this time.  Chairman Herring requested that Tom Berry and Paul Roberts discuss/review the information.   Jim Miller made a motion to table the issue until it could be further reviewed.  Mayor Campbell seconded the motion.

 

On motion of Chairman Herring and seconded by Jim Miller the meeting was adjourned.